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Title:Why my transactions don't post through GL even when I have the flag selected?
Description:Are you tired of asking why is it that some transactions do post through GL and why some don't? Tired of changing the posting settings to no avail? This issue outta be one of the most confusing issues for users and consultants, new or seasoned alike. If you ever struggle with one issue in GP, please tell me it's this one, because even today, I cannot claim victory over this subject. So let's walk the walk together.

What the theory says?

According to Part 3, Chapter 13, page 87 of the Microsoft Dynamics GP's System Setup guide, "If you mark the Post Through General Ledger Files option, batches posted in other modules automatically will update the module in which the transactions originated and the appropriate posting accounts in General Ledger. Your transactions will post to General Ledger and not through General Ledger when posting transaction individually (without a batch)."

Now lets break it down...

It's important to really pay close attention to the theory: batches will post through GL, individual transactions will not, even if the Post Through General Ledger flag has been marked in the Posting Setup window. What this means is that every module with the capability of batching transactions should be able to post through GL, for example, Sales Order Processing, Purchase Order Processing, Inventory, Receivables Management, and Payables Management, right? Not always...

For example, voided transactions are handled like transactions posted individually. This is, when the void occurs, there will be a batch created in GL waiting to be posted.

The curious case of Bank Rec

The Bank Reconciliation module, even though it allows to save most transactions, it does not allow for Post Through GL to take effect. This is because all transactions in the Bank Rec module are treated as individual transactions. In fact, all Bank Rec transactions are treated as individual transactions.

Then there were the third party products...

Since post through GL was conceived for the core Dynamics dictionary modules, chances are that you will find only a few ISVs following the posting rules. Most integrating products will play safe and allow a batch to be created for review and future posting in the modules they integrate with.

"But I knew all this and my transactions are still not posting through GL"...

In this case you may want to review the all too famous (or infamous) Origin drop-down in the Posting Setup window. I have seen cases where users have set the Post Through GL flag for a few transaction types in the application series, but had the unfortunate luck to set the Origin drop-down to All and click on the Save button.

This will overwrite every individual setting for each transaction within the series and will change all posting settings! Not a good thing if you have spent a few hours customizing each transaction setting.

Hope this post help in clarifying some of the confusions.

Until next post!

Mariano Gomez, MVP
Maximum Global Business, LLC
Category:GP USER INFO: Posting
Link Owner:
Date Added:June 17, 2010 06:12:56 PM
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